Entry Rules

1. Copyrights

The images/videos that you will be submitting are images/videos of original artwork created by yourself or are artworks created by an artist who authorised you to submit the images/videos on his/her behalf. Images/videos submitted by you do not violate the privacy rights, publicity rights, copyright or other intellectual property rights of any person or entity. You may not post, distribute, or reproduce in any way any copyrighted material, trademarks, or other proprietary information without obtaining the prior written consent of the owner of such proprietary rights. Without limiting our rights, it is our policy to terminate all relations with any artist who infringes copyright upon our receipt of a notice of infringement from the copyright owner or the copyright owner’s legal counsel.

2. Additional requirements

There are no requirements for language depicted in works. However, all the applications should be made in English.

Entries will not be made public until the results of the judging are announced.

The artworks submitted should be available for Exhibition from 19th of March till end of year 2023. The organisers will take care of artworks safety during all Exhibition time and the transport back to the Artists at the end of the Exhibition.

All submitted artworks must be available for sale.

3. Submission material

An application will only be considered complete if is included:

• Image/video files of your artwork in jpg, pdf, mpeg or avi format
• Title, dimensions and medium of each piece
• Short description of your application

4. Selected Artists

If your artwork is selected it will be your exclusive responsibility to deliver the actual artwork to the gallery and to make sure it is framed and/or gallery wrapped and ready to be displayed. You agree that you will follow all of EAC’s procedures for promotion and exhibitions and that EAC’s organisers has the exclusive right to revoke your participation if those instructions are not followed. If you’re not able to have the artwork shipped to the gallery, EAC’s organisers will provide a monitor to display your artwork in the exhibition at no additional cost. Monitors will be provided to the first 3 selected artists who request them.

5. Artwork sales

The exhibition organisers incorporates a 20/80 commission structure: the artist receives 80% of the list/retail price, and the exhibition organisers receives 20% of the list/retail price.

6. Usage of Images

Organisers will have the right to publish images of your artwork selected by the jurors on the Contest website and other advertising channels to promote future competitions and your artwork.

7. Retention of Images

By uploading your artwork, you authorize Organisers to retain the images of such uploaded artwork in our system until the conclusion of the contest. You further authorize organisers to retain such images following the conclusion of the contest. We are retaining these images in order for you to be able to easily submit them to other contests in the future. At any time, after the conclusion of the contest, you may send us an email requesting that we delete such images. We will confirm the receipt of the email and your images will be deleted within 10 business days after your receipt of our confirmation.

8. Changes in Schedule

EAC Organisers reserves the right to change contest deadlines, exhibition location and dates due to circumstances beyond its reasonable control.

9. Limitation of Liability

In the event that you bring a lawsuit or assert in any forum any claim whatsoever against EAC organisers, its agents, employees, representatives, in connection with and/or arising from any claims that are in any way related to your participation in the contest and/or our relationship with you in any manner whatsoever, the maximum amount of damages to which you shall be entitled on all of your claims in the aggregate shall be the greater of either (a) the insurance proceeds received by either you or EAC in connection with your claim or (b) in the event that your insurance claim is denied for any reason whatsoever and/or is not covered by the insurance policy.

In the event that you commence a lawsuit or other legal proceeding against EAC’s organisers, owners, employees, agent, representatives or affiliates in connection with and/or arising from any claim whatsoever relating to the contest and/or our relationship with you in any manner whatsoever; a) you hereby unconditionally consent to the exclusive jurisdiction of the state in Belgium, b) Belgium law shall apply for the adjudication of any such claim and c) EAC shall be entitled to recover from you all of its costs and expenses relating to any such proceeding including, without limitation, its attorneys’ fees.

10. Indemnity

You agree to indemnify and hold EAC’s organisers, its owners, subsidiaries, affiliates, agents, representatives and employees harmless from any loss, liability, claim, or demand, including reasonable attorneys’ fees, relating to any claim made by any third party due to or arising out of your violation of any of the foregoing terms and conditions and/or any breach of your covenants, representations, and warranties set forth above.

11. Awards Ceremony

The Awards Ceremony will be in Brussels or Strasbourg (exact location will be announced later) where there will be invited all the winners from each category.

The Exhibition will display the top 3 artworks from each category.

The Awards Ceremony will launch the Exhibition with the participation of the winners of each category, jury members, organising Board, representatives from the Organisers (FAFCE) and guests including MEPs.

Please note that selected artists for the collective exhibition award are responsible for arrangements and costs connected to shipping to and from the gallery and to insure each piece while in transit.

Sending applications for this Contest means the Artist accepts these Rules.